1. Prepare a clear case summary
List the confirmed diagnosis, date of diagnosis, major symptoms, previous treatments and responses, current medicines, allergies, other important conditions and the specific question you want the medical team to answer.
2. Organize core records
Prepare pathology and molecular reports, recent imaging reports, important laboratory results, discharge summaries and treatment records. Keep original files and use clear English translations when available.
3. Check imaging requirements
Hospitals may need original DICOM imaging rather than screenshots or a written report alone. Confirm the accepted transfer method before uploading large imaging files.
4. Share records safely
Confirm the receiving institution or clinician, purpose of transfer, requested documents, retention period and whether translation is needed. Remove unrelated personal data where practical.
5. Review the proposed pathway
Ask whether the next step is a remote record review, video consultation, outpatient visit or possible admission. Treatment suitability is not confirmed until the medical team completes its assessment.
6. Understand costs and timing
Request an itemized estimate, exclusions, payment schedule, cancellation terms, expected review time, likely length of stay and what happens if the plan changes after arrival.
7. Prepare for travel
Do not book non-refundable travel until the appointment and required hospital documentation are confirmed. Check passport validity, visa category, insurance, medication rules and accessibility needs.
8. Plan interpretation and daily support
Confirm the language used during consultations, whether medical interpretation is included, who will accompany the patient and what help is available for airport transfer and accommodation.
9. Arrange aftercare
Before leaving China, obtain the discharge summary, medication list, warning signs, follow-up schedule, emergency contact and a plan for transferring information to the patient’s local physician.